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When offering equipment for surplus or transfer that contains or is potentially contaminated with chemical, biological or radiological hazards, the equipment owner must first contact EH&S (chemical) or Prospective Health (biological or radiological) for authorization and guidance. -
Equipment owners must certify that the equipment does not contain or is not contaminated with hazardous materials. -
If the property contains or has contained any hazardous material then the property must be properly decontaminated in accordance with procedures approved by EH&S and/or Prospective Health. For biological and/or radiological hazards, contact Prospective Health at 744-2070. For chemical and all other hazards contact EH&S at 328-6166. If it is determined that the equipment is beyond decontamination then the equipment must be offered for proper disposal. -
The “Surplus Property Hazard Assessment” tag must be completed by the equipment owner and attached to the property in a conspicuous location and secure manner. Tags are available for print at https://author.ecu.edu/cs-admin/oehs/ih/upload/TransferofSurplusPropert%20New.doc. The tags should be printed on 3 1/3” X 4” self-adhesive shipping labels (Avery 5164/8164 or compatible) so they can be securely attached to equipment. -
EH&S and/or Prospective Health must inspect equipment requiring decontamination and authorize the move before the department submits a work order to Moving Services. EH&S and/or Prospective Health staff must check the appropriate authorization box on the “Surplus Property Hazard Assessment” tag and initial to confirm inspection/authorization. -
The equipment owner must schedule move of the equipment in accordance with Facilities Services Moving Services Policy and Procedure (FSSP 39-0001 - http://www.ecu.edu/facility_serv/fssp/390001.doc) and Materials Management standard practice that includes, but is not limited to, submitting a work order (http://wwwapps.ecu.edu/MSWorkRq/) and completing an “Equipment/Furniture Removal Request” form (http://wwwapps.ecu.edu/moveforms/). NOTE: A minimum of 10 working days advance notification is required for scheduling moves and longer during busy periods such as Registration, Commencement, Homecoming, etc. -
Moving personnel will not accept equipment for transport unless “Surplus Property Hazard Assessment” tag is attached and there is no visible contamination | |
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